Hello I’m Tequila and I am a Business Operations Strategist who helps business owners who are bogged down with business tasks leverage the power of automation and team so they can re-focus their business systems and quickly get back in front of clients in order to increase revenue.
With an ever-changing market and economy, companies are always looking for ways to make their business more efficient and productive. One of the best ways to enhance the productivity of your team is automation in business processes and systems. However, there are still some tasks that cannot be automated but can be outsourced. Outsourcing business tasks is the best way to save both money and time while improving the efficiency of the business.
Being a business owner means that there is always something that needs to be done. You are constantly running from task to task and still are unable to finish all of them. Despite having an efficient team, there are still some office tasks that you should outsource to make your business more productive. Today, about one-third of the small businesses outsource their tasks to be more efficient and serve their customers better.
Are you outsourcing your tasks? If not, don’t worry. I will guide you on how to start outsourcing your tasks to professionals outside your team and easily grow your business. In today’s article, I will be sharing my tips and strategies to effectively outsourcing your business tasks.
In simple words, outsourcing means giving your tasks to someone outside your immediate business team. The small owners either hire a freelancer or an agency to handle their tasks. Outsourcing your tasks enables you to save both time and money that can be well spent on something else. Especially if you have just started your business, and there are a few tasks that your team cannot handle, but you don’t need to hire a full-time employee for it; you can simply outsource it and get the task done.
In addition to saving time and money, there are other benefits offered by outsourcing. Many business owners outsource their business tasks and hire experts if their team does not have the skills and knowledge required to complete the project. Outsourcing repeating tasks can also stop the wastage of their time and business resources.
For all entrepreneurs, time is money. If they spend the majority of their time on repeating tasks or the tasks that don’t add much value to their business’s goals, they won’t have any time left to focus on the growth of their business.
Small business owners can outsource various tasks from their daily operations. Although every business has different operations and processes, there are some standard tasks that can be outsourced to scale the business. Here are some of the tasks that can be easily outsourced.
Administrative staff tends to spend the majority of their time on tasks that can be easily outsourced, such as booking appointments, handling office logistics, planning meetings, booking flights, and many more. Advancement in technology has enabled business owners to hire virtual assistants who can handle these day-to-day tasks.
There is a chance that your business is already outsourcing the accounting tasks to an accounting firm. However, accounting is not for everyone, and when it comes to your business’s payroll and taxes, you should leave the matter to the experts. Bookkeeping and the monthly payroll process can take a lot of time to complete, so hiring professional accountants to handle accounting tasks is better.
Lead generation can be a time-consuming task, especially the research part. To boost the productivity of your sales team, you can outsource the lead generation task to send cold emails, make cold calls, and run ads on Facebook and Google.
Unprofessional customer service can hurt the image of your business. If you are unable to hire an in-house customer service team, you can outsource and hire customer service experts from across the world.
Content marketing requires a lot of time and resources. If your team is able to create great content, you can use it to connect with your ideal customers. But, if you don’t have experts who can create unique content for your business, you can outsource the task. You can hire freelance content writers who can create content focused on lead generation.
If you use social media platforms to promote your services and content, you know how hard it is to design different graphics. Creating graphics and website designs can take a very long time. The best way to get innovative graphics and designs is to outsource the task. You can even hire the same freelancer to post the graphics on social media platforms.
Are you planning to outsource your business tasks? Follow these tips to outsource your tasks and grow your business effectively:
Being a business owner means you have to wear multiple hats – marketing, administration, bookkeeping, and customer service. The constant task switching can hinder your company’s growth. So, when you start thinking about outsourcing, you need to know which tasks can be outsourced. There could be some tasks that should not be outsourced to protect the company's privacy.
You start the process by writing down all the tasks, including repairing tasks, tasks that require an extra skillset, and tasks that require a lot of time.
To ensure the success of your outsourcing process, you must involve your management team in the process. You can also talk with your current team members to determine additional tasks that can be outsourced. When you get everyone involved in the process, you will be able to create better documentation of the tasks, which will reduce the chances of error and conflicts.
When you hire a freelancer to outsource your task, your hiring process should be exactly like hiring an in-house employee. Don’t hire the first person you find. Instead, you should take your time to research and find the right candidate to assign your tasks.
To make the best out of outsourcing, it is important to define your business’s goals. Once you have your short-term and long-term goals defined, it would be easier for you to align them with the outsourcing process.
Although outsourcing brings many advantages for your business, it can affect the quality of work. When you hire a freelancer to complete your task, let them know about your standard of quality and how you expect them to finish the whole task. Before hiring someone, you should check all your options, do a comparative analysis, and select the candidate best suited for the project based on their skills, knowledge, experience, qualification, and performance.
Using the right tools and resources to outsource your tasks will ensure a successful outcome. Before you outsource your task, plan your outsourcing process based on all the factors involved.
Are you ready to start outsourcing your business tasks? If you want to learn more about organizing your business and becoming productive, click here and learn twenty-five things that you can automate to boost your team’s efficiency.
Hello I’m Tequila and I am a Business Operations Strategist who helps business owners who are bogged down with business tasks leverage the power of automation and team so they can re-focus their business systems and quickly get back in front of clients in order to increase revenue.
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